General Affairs Manager (including General Administration, Facilities Management, Procurement and some global reporting), Japan

About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

Purpose of the role:

To oversee all functions related to the management of the Springer Nature office in Tokyo including facilities and leases, crisis management and employee engagement

Responsibilities with contacts mainly in Japan:

• Manage the facilities and oversee the working environment of the office
• Manage office leases and relocation projects
• Be responsible for fire and evacuation confirmation drills, manage first aid trainings
• Manage the local DRP (Disaster Recovery Plan) and BCP (Business Continuity Plan)
• Organise monthly management and Local Crisis Management Team meetings and contribute to management decisions relating to the running of the office
• Manage physical fixed assets
• Set up or maintain office seating plans, including desk allocation for new starters/visitors or management of desk sharing, and conduct induction trainings
• Manage vendors and service contracts, including contracts with local hotels and negotiating corporate rates
• Review and approve company stamp/ MD signature requests
• Organise company events and support local staff in welcoming international guests and visitors
• Contribute to Green Impact Network activities
• Ensure that all staff are aware of business travel procedures
• Participate in projects related to the running of the Japan office as required
• Manage and develop GGA team members
• Perform all duties as required

Responsibilities with mainly global contacts:

• Reporting e.g., Facilities/ Environmental/ Property values including energy data
• Health and Safety initiatives
• BCP (Business Continuity Planning) / Crisis Management
• Management of insurance program for Japan e.g., fire and liability insurance
• Handling of selected Governance, Risk and Compliance issues in Japan
• Contribution to global projects e.g., SDG initiatives
• Assistance to line manager with specific projects and selected tasks as required

This position requires fluency in Japanese (reading, writing, and speaking).

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent. Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversi….

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/

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